| Source | Feeds assistants | Documents | Last sync | Permissions | Status | |
|---|---|---|---|---|---|---|
| SharePoint · Legal & Policies Microsoft 365 · site | Compliance, Sales, People | 6,420 | 4 min ago | ACL synced | Healthy | ··· |
| Google Drive · Sales Ops Shared drives (3) | Sales | 2,910 | 12 min ago | ACL synced | Healthy | ··· |
| Confluence · Engineering Spaces (7) | Engineering | 14,300 | 1 h ago | ACL synced | Healthy | ··· |
| Zendesk Help Center Articles + macros | Support | 3,850 | 25 min ago | Public articles | Healthy | ··· |
| Notion · People Ops Workspace | People | 640 | 3 h ago | ACL synced | Re-indexing | ··· |
| SAP SuccessFactors Org chart, job roles (metadata) | All (audience rules) | 4,204 people | daily | System | Healthy | ··· |
| Slack · #announcements Channel export (read-only) | People | 9,200 msgs | 6 h ago | Channel members | Needs re-auth | ··· |
Data handling · this tenantEU · Frankfurt
Index & vector storeEU region only
Model endpointAzure OpenAI · EU West
EncryptionAES-256 · customer key (BYOK)
Deleted source → purged from index≤ 24 h
Used for model trainingNever
Document healthReview →
218Stale documents (not updated in 12+ months) still cited by assistants
9Conflicting documents: two versions give different answers
37Topics asked with no approved source
Example conflict“Expense policy 2024.pdf” vs “Travel & expense policy Sep 2026.docx”. The assistant prefers the newer file; confirm and archive the old one.
Archive 2024 versionAsk owner